Meet in the Moment

Strategic Solutions for Meetings and Event Management

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Meetings that Deliver Successful Results

ADTRAV delivers cutting-edge technology and high-touch services that ensure our clients’ meetings and events deliver successful business results. For more than 40 years, we have set the standard in strategic meeting and business travel management.

Convenience

Our services make every stage of the process easy. From venue selection to onsite support, we’re with you every step of the way to ensure your event goes smoothly.

Expertise

With more than 30 years of experience, our meetings professionals are experts in designing and executing memorable events designed to accomplish your exact goals.

Savings

When planning meetings, ADTRAV uses its buying power to leverage negotiated rates and corporate discounts to positively impact your event budget.

Maximize Your Return on Experience

Your investment in meetings and events management should create unique experiences attendees will remember. Organizing, negotiating, and executing meetings and events with a keen understanding of our clients’ goals demands experience, innovation, support technologies, and communication. ADTRAV approaches strategic meetings and events management with these objectives in mind.

Advancing With Technology

Powered by our in-house technology division, we partner our innovative technologies with best-in-class industry offerings. From manifest reconciliation and on-site event logistics to mobile applications, ADTRAV integrates our custom applications with your existing systems to provide targeted, effective solutions.

Strategic Solutions for Engagement Success

Dedicated Meeting Professionals

Our experienced management and front-line teams are leaders in the industry, trained and certified, regularly visiting new venues and destinations. We invest in education to ensure every detail of your meeting and event delivers excellent results. All of our high-performance associates are Certified Meeting Professionals and Cvent Certified Experts who deliver on time and in budget.

Innovative Meetings & Events Technology

ADTRAV’s in-house technology team develops customized cloud-based technology solutions that put clients firmly in control of every aspect of meetings, travel, accommodations, and spend analytics. We integrate with industry-leading tools to provide the accessibility, data and hands-on servicing you and your attendees expect.

Proactive Account Management

Each client is assigned an account management professional who focuses on increasing quality, transparency, and excellence in execution. Our account management professionals are available to you to streamline processes, increase meeting and event attendee satisfaction, measure and report savings, and support your program 100%.

Consultative Creative Services

From event concept to event execution, we offer unmatched service and capabilities in creative services. Let us tell your brand’s story through transformative creative that exceeds your expectations and supports your business goals.

Strategic Sourcing & Negotiations

Contract negotiation takes skill, training, and experience. We work to ensure our clients’ best interests are represented in all negotiations and that attrition clauses, liability language, and best pricing are expressed in all proposal responses. We use proprietary databases to measure room, catering, A/V, and other costs to benchmark supplier offers and ensure ADTRAV clients receive actual best pricing.

Group Air Management Solutions

When it comes to meetings and events management, air reservation and management services is extremely important to ensuring attendee needs are fully met door-to-door. Our team of experienced in-house agents is 100% focused on reservation services. From simple reservations to executive-level services, our in-house agents are available 24/7/365.

Customer Testimonials

“I was given the wrong date for the start of a conference and I booked 2 tickets for that date. ADTRAV was able to void and reissue the tickets for me. The ADTRAV agent had a very calming demeanor and told me everything they was doing behind the scenes as they did it. They fixed it so that the 2 travelers will get there in time for their first day at the conference. I can’t express how relieved ADTRAV started my day off, not just for the airline fix but by the their manner and graciousness.”

Jane J.

“I have been working on old travels that was charged to our Centrally Billed Account. That account was not paid and ADTRAV was very helpful in answering my emails and getting me flight receipts. I appreciated the help ADTRAV has given me.”

Constance C.

Verifiable Performance

To ensure we provide the highest levels of service and value, our proprietary satisfaction rating tool enables travelers to rate every interaction with ADTRAV. After a meeting or event ends, attendees receive a survey to rate their experience as well as their interaction with our meeting planners and air reservation agents. This information is collected and provided to the client.

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Attendee Satisfaction

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Planner Success Rate

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Negotiated Savings

Contact Us

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Schedule a Consultation

Fill out the form below to schedule a one-on-one conversation with one our meeting and events planners.

This form is not intended to request assistance for travel reservations and is not monitored by our consultants.  For immediate assistance, please contact your travel team directly.

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